Assistant Director of Facilities and Operations

Position Overview:

Please note: This is a full- time position at 40 hours a week, with a pay range of $24.00-27.00 per hour.

The Assistant Director of Facilities and Operations has a unique role in the agency, as the position takes on the lead responsibility for oversight and maintenance of, facilities, equipment, vehicles and properties owned and operated by The Center, and also ensures that agency needs are met including ensuring safety policy and procedures are being followed. Working closely with the Director of Operations and Administration, this position shares responsibility for CYS Properties, as a subsidiary of The Center for Youth. As a member of the senior management team, this position works closely with program directors/coordinators across the agency as a co-leader in special projects.

The Assistant Director works closely with the Director of Operations and Administration to ensure that 905/797 Monroe Avenue and assigned RHY facilities, grounds and equipment are physically maintained and in compliance with all NYS regulatory requirements. S(he) collaboratively assesses facility needs and develops a prioritized maintenance plan. S(he) is responsible for maintaining cleanliness of the outside physical areas, repair and maintain of assigned facilities and properties whether leased or owned. The position supervises maintenance technicians and interns as assigned. Other responsibilities include but are not limited to: vehicle maintenance, project management, contractor coordination, assisting with management of facilities budgets, responding to building emergencies, preventative maintenance planning, responding to and resolving Program Manager concerns, community relations, and physical inspections to ensure required compliance monitoring and reporting.

ESSENTIAL FUNCTIONS AND EXAMPLE OF DUTIES (including, but not limited to):

  • Coordinate with Program Managers to assess and maintain building and grounds issues/improvements.
  • Provide supervision to the maintenance team by providing structure, motivation, coaching and guidance as necessary to ensure a quality level of service, professionalism and communication – including but not limited to:

-Personnel recruitment, screening, hiring, orientation, training and support through supervision and professional development planning;

-Hires, supervises, mentors and evaluates assigned staff;

-Develop performance criteria, supervise and evaluate the performance of assigned staff.

-General Property Management/Building Operations:

-Manage the day-to-day operations of buildings and grounds within budget constraints, setting appropriate priorities and follow up while ensuring excellent customer service

-Develop, propose and maintain regular and preventative maintenance plans for each property

-Develop and maintain Facility Operations and Procedures Manual

-Maintain an organized system for accurate record keeping including maintenance records, purchasing, inspections, and general correspondence

-Monitor all federal, state, county and city agencies and notify supervisor of any ordinances effecting the property or neighborhood.

-Negotiate and supervise contracts with vendors for maintenance and repair that cannot be completed in-house;

-Assist with moving furniture and equipment as needed

-Purchase and deliver supplies to designated areas as needed

-Maintain a secure and accurate procedure for key control, including key replacement and key distribution

  •  General maintenance/repairs:

-Occasional painting

-Light carpentry (assembly of office furniture, hanging shelves, etc.)

-Minor electrical work

-Repair/replacement of fixtures and equipment

-Yard and/or grounds maintenance

  •  Compliance and Safety:

-Report items concerning health and safety issues with a plan of action for correction

-Perform and document interior and exterior physical inspections as required by regulatory agencies, insurance company, or funders and ensure compliance

-Supervise the scheduling, tracking and maintenance of annual fire clearances, fire alarm tests and fire sprinkler inspections for all properties.

-Ensure that general safety standards and OSHA regulations are followed

-Ensure that all equipment and tools are in clean and safe working order

-Prepare property incident reports regarding all significant issues involving accidents, injuries, physical emergencies, criminal activity and similar important issues.

  • Vehicle Management and Oversight:

-Develop and maintain system for vehicle use and maintenance including; employee training, vehicle preventive maintenance; identifying and ensuring repair, maintenance, insurance and registration of agency vehicles

  • Perform other duties as assigned

EMPLOYMENT GUIDELINES:

Demonstrated experience in facility maintenance and repair. Ability to perform high quality work with attention to detail in a neat and organized manner. Ability to work cooperatively as well as independently. Ability to handle a minimum of at least 30 lbs., Possess basic knowledge of carpentry and electrical functions. Have experience in assessing, developing and implementing a prioritized maintenance plan. Working knowledge of applicable local, state and federal property management laws and regulations. Must be willing to work in outdoor weather conditions. Must be able to work a flexible schedule including some evening and weekend hours as needed and ability to respond to emergency situations. Must have access to a vehicle and possess a valid Driver’s license with a driving record acceptable to our insurance carrier. Must provide working telephone number for agency access. In addition, must have the following automobile insurance: Bodily Injury: $100,000 per person/$300,000 per accident and Property Damage: $50,000 per accident.

QUALIFICATIONS:

Candidates must possess:

  • Communication skills (written and verbal) and the ability to compose professional correspondence
  • An understanding of program and management confidentiality issues;
  • An ability to work in an executive level and active environment, both independently and as a member of the team;
  • Project management skills – ability to manage tasks and responsibilities within a given timeframe, must be able to focus on time constraints, scheduling and meeting competing priorities, sometimes in a crisis situation;
  • Data entry, retrieval and analysis skills and an understanding of how data relates to the reporting process with a strong understanding of IT and data systems; and
  • A strong and collaborative leadership and supervisory style that identifies and encourages the IT and Facilities teams.

Candidates must be:

  • Youth friendly and positive
  • Able to establish and maintain positive working relationships
  • Sensitive to and appreciate cultural differences

EMPLOYMENT GUIDELINES:

Candidates must:

  • Be autonomously mobile
  • Be able to operate computer
  • Have access to a motor vehicle and possess a valid Driver’s license with a driving record acceptable to our insurance carrier. In addition, vehicle must have the following automobile insurance: $100,000/$300,000 Bodily Injury and $50,000 Property Damage
  • Possess a Bachelor’s Degree with three-five years of experience in a related field (preferred); or an equivalent combination of education and experience.

CULTURAL COMPETENCY:

The Center delivers programs and services to youth and families across Monroe County who represent many racial, cultural and geographic groups. The Center ensures understanding and values differences in people of diverse cultures, ethnic origins, sexual orientations, disabilities and beliefs. All staff are required to attend cultural competency workshops and training and to continually enhance their own understanding of cultural diversity. The Center Performance Appraisal, administered annually, provides an opportunity for staff to evaluate how they are integrating culturally competent practices into everyday work.

COMPUTER SKILLS REQUIRED:

  • Windows 10- Advanced
  • Microsoft Office – Advanced
  • Internet Explorer – Advanced

 

The Center for Youth provides equal opportunities for employment.

Share this post

Close Menu
Skip to content