Coordinator of Marketing, Communications and Special Events


This is a full-time position with a pay range of $23-$25.00 per hour/37.50 hours.

This position is primarily responsible for coordinating marketing efforts, fund development support and special events. It also provides executive level support to Executive Director and Board of Directors as detailed below.



Marketing/Development Support:

· Manage and maintain agency website and social media accounts.

· Manage Donor/Prospect Database including; data entry of contribution/donation information and activity on a daily basis, tracking donor and prospect information, extracting information for generation of reports and mailing lists

· Prepare and execute mass mailings including gathering, analyzing and storing mailing lists (event follow-ups, newsletters, general appeals, annual reports, special events, etc.)

· Manage systems and processes for cash, pledges, and in-kind gifts, ensuring quality data entry, gift acknowledgements, pledge reminders, monthly gifts, and reconciliation of cash and in-kind gift financials as scheduled.

· Plan and implement systems for the agency to recognize and thank supporters, donors and volunteers. Generate acknowledgement letters and other correspondence regularly.

· Prepare, analyze, interpret, and create fundraising and donor reports (daily, monthly, quarterly, annually, or as needed).

· Manage sponsorships and donor accounts

· Manage online and direct mail fundraising appeals. Assisting with preparation of Annual Report and Annual Campaign.

Special Event Fundraising Support:

· Provide key staff support to fundraising efforts, including: Fashion Week of Rochester, annual spring gala, program-focused fundraising events and more.

· Assisting with preparation and the planning, organizing, coordinating of fundraising special events and develop event deliverables and work priorities for each

· Act as lead in the area of event registration, ticket sales, auction management, technology and other areas as assigned.

· Attendance at special events as required and represent organization at external community fundraising events

Executive Director Support:

· Provide administrative support as assigned including, but not limited to, filing, special projects, misc. Board of Directors support, meeting planning, assistance with special events, etc.

Board of Directors support:

Provide support necessary for Board and Committee operations/functions

· Assisting Executive Director with planning Executive Committee, Full Board Meetings and other committee meetings as assigned, including, scheduling, development and distribution of agendas,

preparing supporting documents, distributing reminders, meeting set-up including ordering food and supplies, and attending meetings to record minutes


· Works closely with a broad range of professionals, including board members, committee members, staff and volunteers

· Participate in assigned board committee meetings which may occasionally require work after regular business hours

· Perform other duties as assigned



· Strong attention to detail, organization, accuracy and the ability to effectively and efficiently handle multiple tasks, be flexible and meet deadlines with little supervision

· The individual prioritizes and plans work activities and uses time efficiently.

· The individual identifies and resolves problems in a timely manner, gathers and analyzes information skillfully and maintains confidentiality.

· The individual adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events.

· The individual speaks clearly and persuasively in positive or negative situations

· The individual edits work for spelling and grammar, presents numerical data effectively and is able to read and interpret written information.

· The individual demonstrates accuracy and thoroughness and monitors own work to ensure quality. Data accuracy is critical – must understand the data being entered and how it relates to the reporting process.

· Must have access to a vehicle and mobile telephone and possess a valid Driver’s license with a driving record acceptable to agency insurance carrier. In addition, must have the following automobile insurance: $100,000 per person/$300,000 per accident Bodily Injury and $50,000 Property Damage.



The Center delivers programs and services to youth and families across Monroe County who represent many racial, cultural and geographic groups. The Center ensures understanding and values differences in people of diverse cultures, ethnic origins, sexual orientations, disabilities and beliefs. All staff are required to attend cultural competency workshops and trainings and to continually enhance their own understanding of cultural diversity. The Center Performance Appraisal, administered annually, provides an opportunity for staff to evaluate how they are integrating culturally competent practices into everyday work.



Candidates must be able to operate micro-computer and peripherals several hours per day.



Bachelor’s Degree and a minimum of 2 years related experience. An equivalent combination of education and experience will also be considered. Experience with donor databases is preferred.



Microsoft Office – Advanced


The Center for Youth provides equal opportunities for employment.

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